Data Backup Software: 10 Things to Look Out For When Choosing a New Solution

Schedule a call
Home | Blog |
Data Backup Software: 10 Things to Look Out For When Choosing a New Solution
by Anastasiia Dyshkant

Data Backup Software: 10 Things to Look Out For When Choosing a New Solution


For every IT team, backing up mission-critical data is an essential maintenance activity. When the data can be easily retrieved, the sting of a broken hard drive or malware infection is not as severe. By automating the task of backing up and restoring your files, backup software aims to make the possibility a reality. But those are only the basics. In this post, we’ll outline ten essential features you must have in your backup software.


One obstacle that no organization can escape is selecting a data backup software and disaster management facility. With rising cybersecurity concerns, legal compliance requirements are tightening, and the continuously growing volumes of data, traditional tape backup methods struggle to keep up.  More efficient and cost-effective technologies are now at the forefront of preparing backup and disaster recovery techniques.


data backup software


Robust Management Console


When the controls are above your level of knowledge, how well is the state of the technology? The perfect data backup software would ease day-to-day maintenance by allowing you to execute all significant activities from a user-friendly control panel.


Anything you need is readily available in a single location, from handling contingency jobs to displaying records of completed assignments and current installations’ licensing information. This unified control degree is a prime example of how app developers integrate convenience and sophisticated features into one efficient package.


Scheduled Backups


For the most part, it is as easy to perform a backup as selecting your data, choosing a destination for production, and clicking a button to construct the work. Sounds straightforward enough, but with a mouthful of chores on their desk, it’s a matter of better said than done for the admin. This is where it comes in handy for planned backups.


Instead of relying on memory and human interaction, administrators should schedule their backups to run automatically at the times of their choice. It’s an elemental pleasure that helps save valuable time and promise that no stone is unturned.


Remote Access


Data loss situations don’t just happen while you’re at the office and here and there you can live with them. This is what makes it so crucial to usability.


So long as you have an internet connection, the cloud storage plan you choose should allow you to access your files anywhere you are. You should have the skill if you run a company out of an office but need to access a file while you’re away. Your data backup software needs to accommodate multiple computers in multiple locations.


Data Security


The data contained in your backups is as vital as the information sitting on your servers. Any decent data backup software can have this in mind to secure the backups by going the extra mile. The ability to encrypt backup copies, implement password-based file protection, and limit administrators’ device access is a common combination. Data is vulnerable to a wide range of threats, so it makes sense to focus on a backup tool that offers a suite of security features rather than a single function.


Reliability of reputation


Look for a company with a proven history of elevated level of operation. Nobody wants to trust someone with their info. Ask about case reports, business reviews, and chat with individual members of the current client base to better appreciate the preferred vendor’s reputation and the level of support they offer.


System flexibility


No two entities are precisely the same, and each has its criteria for data backup. Choose a service provider that can build a solution that suits your challenging business needs and has the potential to expand with you as you grow, whether you have servers, tablets, PCs, email archives or a virtual environment.




Calculate each data backup process’s actual cost and anticipate any adjustments in prices that could arise if the enterprise and data volumes rise. Include the direct fees for the goods or services and the time and energy taken over an extended period to develop, manage, and sustain the solution.


Tape backups can result in a substantial number of hours lost each week to performing tedious administrative tasks. If the amount of data stored increases, cloud-based systems would incur radical price jumps. Evaluate how your preferred solution or program will affect your budget spending for the year ahead, but also as your company expands and evolves for the decade ahead.


Ease of Use 


A solution or service that is unnecessarily difficult to execute and then manage also occupies the IT teams’ limited time and money. Similarly, it may have disastrous consequences on the organization, not understanding what backups have been done as needed or not knowing any possible issues.


Third-party App Support


File and device data is not the only protection-requiring material. Support for such individual applications is equally relevant if the organization uses special software to handle email messages and databases. Through providing support to typical business applications in their products, backup tech vendors have capitalized on this feature.


Whether it’s Microsoft Exchange or SQL Server, integration with third-party software should allow for easy configuration, backup, and recovery of the data managed by that particular system.




If your computer is damaged or your devices are lost, ensure that sufficient, prompt assistance will be given to you by your backup provider. When these setbacks arise, you should be able to rely on your backup provider to get you back up and running. Your organization will incur significant losses in efficiency, funds and time if you can’t count on them.


In some instances, you will simply need to use the backup wizard of your provider to restore the files or shared directories you have lost, so if there is a more substantial loss, you must have a provider that you can trust to have your back when it counts.


This could involve talking you through locating the correct files or helping you access the entire system’s full bare metal restoration so that you can restore all your data to a new device or laptop without hours of searching on your part. It is also best to select a business that does not outsource its support staff so that your needs can be quickly interpreted and help you remedy the situation soon.



Start Backing Up Your Data Today


The crucial thing is not to have a perfect contingency plan; it’s just about getting a backup plan. Of course, it helps the budget to have the proper contingency plan, your ability to carry out the plan, and your risk tolerance.

Try out free sample backup and schedule them routinely.